Tutorial How To Use George Accounting


Modules provided by George Accounting is as follows:

  1. Purchase
  2. Sales
  3. Accounts Payable
  4. Accounts Receivable
  5. Inventory

Purchase from suppliers will be recorded in the feature “PURCHASE”. This transaction will be connected automatically to the inventory system and will increase the inventory in your stock. At the same time it will record the debt “PAYABLE” to suppliers. At the time of maturity of the debt, the payment is done through the menu “PAYMENT”. This payment can be made in full or partially. There are 4 reports from the purchase feature: purchase reports, debt balance, aging debt and debt maturity.

Sales are made by recording transactions to customers. The transaction automatically reduces the amount of stock in the warehouse. There are two types of sales that can be used in this activity, “SALES” and Point Of Sales, “POS”. The first type of sales transactions (SALES) uses the invoice and connects to the Tab “A/R”(Accounts Receivable). The second type (Point Of Sales) does not create any income in Account Receivable because payment is made when the sale occurs. There are 6 Reports: sales reports, sales recap, detailed profit and loss, account balance, accounts receivable and accounts receivable aging maturity.

For the purposes of inventory adjustments, the system provides a STOCK ADJUSTMENT menu. The system also supports the use of many warehouse/ locations and therefore can do STOCK TRANSFERs. Reports available for this inventory system include: Balance Stock, Mutation Stock, and Card Stock.


Before entering into a transaction, it is necessary to prepare the data to be used; namely the Supplier Data, Data Products & Services, and Customer Data:

Once we enter the Suppliers data, Products & Services, and Customers; we are ready to create transactions in George accounting.  The transaction module is divided into three major groups: Expense, Sales, and Inventory.  The details are as follows :

  • Expense
    1. Bill (Purchase)
    2. Bills Credit (Purchase Return)
    3. Supplier Payment
  • Sales
    1. Sales receipt (Cash Sales)
    2. Invoice
    3. Credit Note
    4. Customer Payment
  • Inventory
    1. Stock Adjustment
    2. Stock Transfer

Expense Transaction
By recording all Transaction Expenses, the system will record where the company’s money is used. The following is an explanation of the Expense Transaction :

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